IMS Data Entry Personnel Meeting Notes – 2/2/10 10:00 A.M. – 10:45 A.M.

Agenda	1. Site Equipment Check 2. Iowa IDEA Rewrite 3. Overview of Child Find Process 4. Networking and Sharing Announcements 1. New Race/Ethnicity
Site Equipment Check	The sites checked in.
Iowa IDEA Rewrite	Roger Hess reviewed the Iowa IDEA Rewrite document that was distributed with the agenda. · Click here to view document. · This was approved January 13, 2010 by the directors of special education. · The following were highlighted points or additional information to the following sections. · Assumptions section additional notes: o IMS, IEP, IFSP (only as needed to align with the other applications), Child Find (new), Medicaid, Outputs, Nightly/Count Reports, APR Queries (for State progress reports), Hearing Module (separate from the others) o WYSIWYG interface format will be changed on web IEP to be more like IFSP which uses fields to collect data. o A consistent programming language will be used among all the applications. · Projected Timelines section, Phase I: o Develop the Child Find, this is a new application and specifications are being developed at this time. · IFSP o As of July 1, 2010 everyone will be using the web IFSP. · Hearing Module Recommendations o Two AEAs, 15 and 267, are testing another Hearing Module system. At this time, the hearing module is in plans for the rewrite but no final decisions have been made. · Customized Modules o There will be no customized modules in the new system. During this 2 year period (until 2012), AEAs that are using customized modules will be finding another way to track those data.  · Addressing Unanticipated Needs o When the Governance Committee approves a change to any of the applications or requests that a programmer work on a special project (e.g. changes in federal reporting requirements), the CPC will present an adjusted timeline to the Governance Committee. These timeline adjustments are unknowns at this time.
Overview of Child Find Process	Jim Gorman gave an overview of the new Child Find Application using the following three questions as structure: What is Child Find? What is the basic process, including forms? How will this impact IMS and web IEP? For the detailed document click here. Question: How will I-Plan look in next 12 – 18 months? How will the General Ed plan look? Answer: Work is being done on the web based instructional plan for Gen-Ed.. The application looks like the old I-Plan, but many special ed questions are gone. The application is shorter and more teacher friendly. Two districts are piloting it now. This will be passed on to the Iowa Core department in the future. The to-be-developed Child Find module will contain the questions related to special education.
Networking and Sharing	No questions here.
Announcements	1. Cleanup of the Medicaid Claims Over a Year Old. There are over 17,000 claims sitting around in the “pending” table. These claims will never get transmitted because the dates of services are over one year old. A “cleanup” would move these claims into another table to remove them from the “pending” table. Please note that these claims won’t be deleted but merely moved into another table. If there is anyone who does not want these claims moved from the pending table to another table, please contact Michelle by Friday, February 12 at 4:00 PM. Post-meeting note: A document called “Criteria for a Medicaid Claim to be Transmitted” has been posted at www.iowaidea.org; Section: Medicaid; Subsection: Miscellaneous.
	2. 2009 Special Education Enrollment Count Survey Results Thanks to those of you who completed the survey on the 2009 Special Education Enrollment Count. Results are posted at www.iowaidea.org; Section: IMS; Subsection: Miscellaneous.
Preview of Future Business	Next meeting will be Tuesday March 2nd, 10:00 – 12:00, topics: · TBA